Administrative Assistant – Part-Time Summer Contract

Job Description

Key Responsibilities File Administration

• Preparing fostering documentation for new and existing foster homes.
• Filing foster home, host home and client/youth information records digitally and in hard copy files, maintaining accurate information in the Caithkin server and database.
• Responding promptly to internal and external requests for foster home, host home and client documentation. Office Administration and Reception
• Providing reception support, including answering phones, emails and greeting visitors.  Monitoring office supplies and assist with placing orders as required.
• Processing packages for courier delivery.
• Maintaining updated office phone directory, troubleshooting any phone issues.
• Assisting with queries and time-sensitive projects as required by management and other departments.
• Assisting with coordinating company events. Accounting Administration
• Assist with filing all accounting documentation.
• Assist with year end archival of documentation

Any other duties as assigned

Qualifications:

• Degree or diploma in Office Administration or a related field.
• 1 year of administrative office work experience.
• Vulnerable Sector Check application required upon hire.
• Digital and physical file management experience.
• Computer knowledge and proficiency: Microsoft Word, Excel and Outlook.
• Experience working with confidential information. Knowledge and Skills
• Detail Oriented § Strong organization skills
• Excellent communication both written and verbal
• Multi-tasking ability and good time management
• Demonstrates a high level of professionalism and confidentiality
• Ability to work in a team environment and collaborate with other employees effectively
• Highly motivated and able to follow instructions with minimal supervision