Project Administrative Assistant, Customer & Corporate Service (Contract)

Department: Customer & Corporate Service

Start Date: April 2023 to April 2024 (1-year contract)

Work Location: This position may be considered appropriate for a hybrid work model (a combination of on-site and remote work).

Are you looking for a challenging and rewarding job? This is a great opportunity! The Town of Collingwood is seeking a Project Administrative Assistant, Customer & Corporate Service, this position will provide confidential and self-directed support to the Executive Director, Customer & Corporate Service, including the creation of plans, the assignment and monitoring of project management, engagement with external stakeholders, and administrative support.  This position will provide support and back-up activities for other areas and programs within the Department (e.g., Human Resources, Customer Service, Communications, Fleet & Facilities, Information Technology).

The preferred candidate possesses the following:

when handling highly confidential/sensitive information.  Possess a high level of initiative and personal integrity.

Qualifications:

1. Diploma in Business or Office Administration or other related program

2. One (1) year of related administrative experience

3. Strong understanding of and commitment to positive public relations and customer service skills.

4. Knowledge of public policy creation processes and analysis, and the demonstrated ability to deliver accurate public policy research analysis, to carry out mathematical quantitative as well as qualitative analysis, and to recommend decision-making approaches that consider appropriate consultation, engagement, roles and timeframes.

5. Knowledge of general office procedures, including financial, budget, records and information management filing system and its integration in an executive office environment.  Skills and ability to accurately record meeting minutes and general proceedings.

6. Demonstrated project management skills.

7. Excellent administrative, communication, interpersonal, organizational, and time management skills, together with the ability to use tact and discretion and to deal courteously and effectively with the public and fellow staff members.

8.Ability to multi-task, cope with interruptions and work under pressure to meet multiple deadlines, exercise discretion and good judgment particularly

9.Thorough working knowledge of Windows and Microsoft Office applications, database management, and office equipment.  Knowledge of Great Plains software an asset.

10.Valid Class “G” driver’s license and reliable vehicle to use on corporate business.  Ability and willingness to travel within the community as required.

11. Possess a current Criminal Record & Judicial Matters Check (Level 2) with results satisfactory to the employer, and a valid standard first aid & CPR/AED Level C certification (or willing to obtain).