Website Cathie Hunt CPA Professional Corporation


Job Title:

Office Assistant

Work Hours:

This position is approximately 37.5 hours per week, Monday to Friday, 8:30 am to 4:30 pm. Candidates must be flexible to work Saturdays during the busy tax season.


In addition to a competitive wage and a comprehensive health benefits plan, we offer Fridays off from July to September. We are closed between Christmas and New Year’s, and we provide professional development and career advancement opportunities. Join our growing team! 


Collingwood, ON

Job Description

We are currently seeking an experienced Office Assistant, reporting to the Managing Director, Cathie Hunt, CPA, CGA.  This role will be based at our Collingwood office, located at 10126 Highway 26 East, Unit #2. If you love working in a busy team environment and juggling multiple tasks, if you enjoy interacting with clients and sharing with others, this is the career opportunity for you!

We are looking for an organized and proactive, responsible team player to perform various clerical tasks, including bookkeeping support. Duties of the Office Assistant include providing support to the team, greeting clients, answering phones, assisting in daily office needs and supporting the current administrative assistant with general administrative activities.

Responsibilities for this position include:

  • Provide backup administrative support to the Managing Director.
  • Provide clerical support to and all staff.
  • Provide bookkeeping support to the team, including but not limited to: reconciling bank and credit card accounts, recording customer invoices and appropriate payments, recording accounts payable items and applying the corresponding payment.
  • Answering and directing phone calls on behalf of the firm as needed.
  • Responds to general inquiries from clients, vendors, and suppliers.
  • Promptly advises Managing Director of any issue requiring resolution.
  • Scheduling meetings and appointments.
  • Taking notes and minutes in meetings as needed.
  • Compiling client information received, including scanning of paper documents, administering questionnaires.
  • Putting together completed reports and tax returns for distribution to clients.
  • Ensuring outbound information to clients and external parties is complete and adheres to firm policy.
  • Writing and distribute email, correspondence memos, letters, and forms.
  • Assisting in the preparation of regularly scheduled reports.
  • Assisting with organizing and maintaining the office virtual filing system.
  • In partnership with the current Administrative Assistant, identify ways to improve administrative processes.


The ideal candidate for this position will have:

  • A minimum of 2 years’ experience working as an Office Assistant, Receptionist, Administrative Assistant or Virtual Assistant.
  • Preference will be given to candidates who have worked as an Office Assistant for a public accounting firm or supported a Finance/Accounting team.
  • Ability to act with integrity, professionalism, and confidentiality.
  • Ability to work independently, prioritize and perform duties with precision.
  • Attention to detail and problem-solving skills.
  • You have a strong work ethic, and you thrive on challenges.
  • Strong time-management abilities and self-motivation to work independently in a high-volume work environment.
  • Demonstrates the ability to handle multiple priorities effectively and efficiently.
  • Tech-savvy with the ability to troubleshoot technical issues as they come up.
  • Exceptional written and verbal communication skills.
  • Ability to work well in a collaborative team environment.
  • Proficiency with MS Office, Adobe Acrobat, and online meeting technology (e.g., zoom, go-to meetings).
  • Bookkeeping experience using QuickBooks Desktop, QuickBooks Online, Sage 50 and/or AgExpert.
  • Familiarity with Taxprep, Profile and/or Caseware.
  • Knowledge of office management systems and procedures.

Remuneration is based on education and experience.



Cathie Hunt CPA Professional Corporation is a local full-service accounting firm based in the South Georgian Bay area with an office in Collingwood, Ontario. At Cathie Hunt CPA Professional Corporation, we pride ourselves on personal client service. We are one firm collaborating to support you however you wish to grow.

How to Apply:

Please visit to apply.

If you are interested in learning more about this exciting opportunity, we would love to hear from you!

We are committed to a diverse and inclusive workplace.  We are an equal opportunity employer and do not discriminate based on race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or another legally protected status.  We encourage you to connect with us if you require accommodation in the recruitment process or need this job posting in an alternative format.


Date Posted:

September 28, 2021  

Posting expires:

October 28, 2021

To apply for this job please visit